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ARTICLE I: NAME
The name of the organization shall be District 17 of the State Employees
Association of North Carolina (SEANC).
ARTICLE II: PURPOSE
The purpose of the District shall be to realize the purpose of SEANC as stated
in its Bylaws and to promote camaraderie among state employees in District
17.
ARTICLE III: MEMBERSHIP
Any person who is eligible for membership in SEANC shall, while abiding by
the provisions of the Bylaws of SEANC, be eligible for membership in District
17.
ARTICLE IV: ORGANIZATION
Section 1. The District Officers shall be the District
Chairperson, Vice Chairperson, Secretary, Treasurer, and Immediate Past
Chairperson.
Section 2. There shall be a District Executive Committee
which shall consist of the District Chairperson, Vice Chairperson,
Secretary, Treasurer, Immediate Past Chairperson, Bylaws Chairperson, Policy
Platform Chairperson, EMPAC Chairperson, Membership Chairperson, Group Buying
Chairperson, Insurance Chairperson, Communications Chairperson, Scholarship
Chairperson, Retiree Chairperson, Auditing Chairperson, and Nominating
Chairperson.
Section 3. The Annual District Meeting shall be held at least 45 days
prior to the Annual Convention, at a time and place designated by the District
Executive Committee in consultation with the SEANC Executive Committee.
The purpose of the Annual District Meeting shall be to hear the reports of
the District Standing Committees and to conduct such other business as deemed
necessary.
Section 3.1. There shall be a District Business Meeting within thirty
(30) days after each SEANC Board of Governors meeting and at other times to
be determined by the District Chairperson. Meetings of the District
Executive Committee shall be determined by the District Chairperson or upon
request of at least twenty-five percent (25%) of the District Executive
Committee.
Section 4. There shall be a District Policy and Procedures Manual, the
provisions of which shall be adopted at the first District Executive
Committee meeting following the annual convention each year. The Manual
may be amended by a simple majority vote of the District Executive Committee.
Section 5. There may be chapters formed in any agency or area of the
District so long as that agency or area has the consent of the Annual
District Meeting. The organization of the Chapter and its function is a
matter of local discretion so long as the provisions of the SEANC Bylaws and
the District Bylaws are not violated.
Section 6. The fiscal year for District 17 shall be from October 1,
through September 30.
ARTICLE V: ELECTIONS AND VACANCIES
Section 1. The following officers and committee chairpersons shall be
elected by the District members at the Annual District Meeting:
District Chairperson, Vice Chairperson, Treasurer, Bylaws Chairperson, Policy
Platform Chairperson, Scholarship Chairperson, Auditing Chairperson, and
Nominating Chairperson.
Section 1.1. Candidates for the various elected offices shall be
nominated by the Nominating Committee which shall be charged with conducting
the election. Nominations for any office shall be allowed from the
floor immediately before the balloting occurs, providing consent is obtained
from the person nominated.
Section 1.2. A majority vote shall be required for the election of
officers and committee chairpersons. In the event the candidate
receiving the highest number of votes does not have fifty percent plus one of
the total votes cast, then the candidate with the next highest number of
votes may, immediately after the results are announced, request a runoff
election.
Section 1.3. No elected District Chairperson shall hold the office for
more than two (2) consecutive terms.
Section 2. District 17 shall have the number of delegates to the
Annual convention as prescribed by the SEANC Bylaws. In the event that
District 17 is allowed more delegates than the number represented by the
elected and appointed officers and chairpersons, then the membership present
at the Annual District Meeting shall elect sufficient delegates and alternate
delegates.
Section 3. When vacancies occur in the District officer group, the
District Chairperson, upon approval of the District Executive Committee,
shall have the authority to fill such vacancies. When a vacancy occurs
in the District Chairperson, the Vice Chairperson shall succeed the
Chairperson. A new Vice Chairperson shall then be appointed by the
District Executive Committee from within the District Executive Committee.
Section 3.1. In the event an elected Delegate cannot attend the Annual
Convention, the Chairperson shall appoint the replacement from the Alternate
Delegate list in order of highest number of votes. If an
alternate is not available, a Delegate may be appointed from the
membership.
Section 3.2. In the absence of a Delegate at the Annual Convention, a
substitute Delegate may be appointed from the District membership by the
District Chairperson.
ARTICLE VI: DUTIES OF OFFICERS AND COMMITTEES
Section 1. The District Chairperson shall preside at all meetings and
be the Executive Officer of the District. The Chairperson shall serve
on the SEANC Board of Governors. The Chairperson shall appoint, from
the general membership, the Secretary, Membership Chairperson, EMPAC
Chairperson, Group Buying Chairperson, Insurance Chairperson, Communications
Chairperson, and Retiree Chairperson from the general membership and is
allowed to be an ex officio member of all committees. The Chairperson
shall assure that all provisions of the District Bylaws are adhered to and
that all District obligations to SEANC are met.
Section 2. The Vice Chairperson shall serve in the place of the
Chairperson in the event of absence or disability of the Chairperson.
The Vice Chairperson shall perform such other duties as may be assigned by
the Chairperson.
Section 3. The Secretary shall record the minutes of all Executive
Committee Meetings and other meetings of the District. The
Secretary shall perform clerical duties as designated by the Chairperson.
Section 4. The Treasurer shall receive and disburse all funds for the
District consistent with the budget approved by the Annual District Meeting;
maintain an accurate account of all funds and assets; shall, on demands of
the Executive Committee permit the accounts of the District to be audited by
the District Auditing Committee or an accounting firm as appointed by the
Executive Committee; shall submit an unaudited monthly financial report to
the Treasurer of SEANC, and shall submit an audited financial statement for
the preceding year to the Treasurer of SEANC by October 10 each year.
In the event it becomes necessary, the Secretary and Treasurer may work
together to perform the necessary functions of the district at the discretion
of the District Chairperson.
Section 5. The Immediate Past Chairperson shall be assigned
appropriate duties by the Chairperson.
Section 6. It shall be the duty of elected delegates and alternates to
attend District Business Meetings, keep informed of the business conducted by
the District, and to disseminate that information to their constituency so as
to be in a position to properly represent the members of District 17 at the
Annual State Convention. Each delegate shall serve on at least one
District committee and shall assist with District sponsored activities, including
fundraising.
Section 6.1. All delegates shall be required to attend at least sixty
percent (60%) of the District Business Meetings or functions during the year
in order to qualify for them to represent District 17 at the Annual State
Convention. Persons failing to meet this requirement shall forfeit
their delegate eligibility.
Section 6.2. Persons failing to meet this requirement at the time of
the District Annual Meeting shall also forfeit their eligibility to run as a
delegate for the upcoming year.
Section 7. The District Executive Committee, subject to the action of
the Annual District Meeting and in compliance with the SEANC Bylaws and
District 17 Bylaws, shall have general supervision and control over the
affairs of the District.
Section 8. District Standing Committees Chairs shall serve on the
State Standing Committees as set forth in the SEANC Bylaws.
Section 8.1. The Bylaws Committee shall receive and consider all
proper proposals effecting any changes whatsoever in the SEANC Bylaws and District
17 Bylaws and shall submit any changes approved by the Annual District
Meeting in the SEANC Bylaws to the State Bylaws Committee.
Section 8.2. The Policy Platform Committee shall receive,
consider, or initiate proposals, grievances, or other such matters
affecting the welfare of state employees and submit such proposals to the
State Policy Platform Committee. Proposals may be submitted in writing
from the floor at the Annual District Meeting.
Section 8.3. The EMPAC Committee shall assist in any necessary manner
to promote the issues and proposals sought by District 17 and SEANC; shall
act as a legislative liaison for the District; and shall organize District
legislative functions.
Section 8.4. The Membership Committee shall promote and coordinate
membership recruitment within the District and with the State Membership
Committee so as to make membership available to all eligible employees or
retirees.
Section 8.5. The Scholarship Committee shall publicize the scholarship
program; shall distribute and receive scholarship applications from qualified
applicants within the District; shall impartially screen those most
qualified; and, where applicable, forward such to the SEANC Scholarship Grant
Foundation for consideration in choosing the statewide recipients.
Section 8.5.1. The Scholarship Committee shall make recommendations
for District 17 scholarships to the District Executive Committee and shall
also plan and conduct annual scholarship fundraising activities in
conjunction with the District Executive Committee.
Section 8.5.2. Selection criteria for District scholarships will be
the same as that established by the SEANC Scholarship Grant
Foundation. The number and monetary amounts will be established
annually by the District Executive Committee depending upon the financial
status of the District Scholarship Fund.
Section 8.6. The Auditing Committee shall examine the various
financial records maintained by the District Treasurer and shall assume
additional duties as may be assigned, including assistance in connection with
District elections.
Section 8.7. The Nominating Committee shall interview all prospective
candidates who are members in good standing and nominate one or more persons
as District candidates for Chairperson, Vice Chairperson, Treasurer, Bylaws
Chairperson, Policy Platform Chairperson, Scholarship Chairperson, Auditing
Chairperson, Nominating Chairperson, and Delegate. The Nominating
Committee shall circulate to the District membership a slate of candidates at
least fifteen (15) days prior to the Annual District Meeting. The
Nominating Committee shall strive to ensure a fair distribution of officers
and delegates from all areas and agencies within the District.
Section 8.8. The Retirees Committee shall advise the District Executive
Committee on retiree issues; shall assist the Membership Committee with the
recruitment of retiree members; shall communicate retiree issues with the
membership; and shall coordinate retiree activities within the District.
Section 9. Special Committees may be appointed by the Chairperson to
accomplish the business of the District.
ARTICLE VII: AMENDMENTS
Amendments to these Bylaws may only be adopted at the Annual District
Meeting. All amendments must be submitted in writing to the District
Bylaws Committee at least 45 days prior to the Annual District Meeting.
Adoption of such proposed amendments shall require a two-thirds vote of the
District members present at the Annual District Meeting.
ARTICLE VIII: PARLIAMENTARY PROCEDURE
The proceedings of each meeting of District 17 shall be governed by the
applicable provision of the most recent revision of Robert's Rules of Order.
Amended at the Annual Business Meeting, June 5, 2001
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