ARTICLE I: NAME
The name of the organization shall be District
17 of the State Employees Association of North Carolina (SEANC).
ARTICLE II: PURPOSE
The purpose of the District shall be to
realize the purpose of SEANC as stated in its Bylaws and to promote
camaraderie among state employees in District 17.
ARTICLE III: MEMBERSHIP
Any person who is eligible for membership in
SEANC shall, while abiding by the provisions of the Bylaws of SEANC, be
eligible for membership in District 17.
ARTICLE IV: ORGANIZATION
Section 1. The District Officers
shall be the District Chairperson, Vice Chairperson, Secretary, Treasurer,
and Immediate Past Chairperson.
Section 2. There shall be a
District Executive Committee which shall consist of the District
Chairperson, Vice Chairperson, Secretary, Treasurer, Immediate Past
Chairperson, Bylaws Chairperson, Policy Platform Chairperson, EMPAC
Chairperson, Membership Chairperson, Group Buying Chairperson, Insurance
Chairperson, Communications Chairperson, Scholarship Chairperson, Retiree
Chairperson, Auditing Chairperson, and Nominating Chairperson.
Section 3. The Annual District Meeting
shall be held at least 45 days prior to the Annual Convention, at a time
and place designated by the District Executive Committee in consultation
with the SEANC Executive Committee. The purpose of the Annual
District Meeting shall be to hear the reports of the District Standing
Committees and to conduct such other business as deemed necessary.
Section 3.1. There shall be a District
Business Meeting within thirty (30) days after each SEANC Board of
Governors meeting and at other times to be determined by the District
Chairperson. Meetings of the District Executive Committee shall be
determined by the District Chairperson or upon request of at least
twenty-five percent (25%) of the District Executive Committee.
Section 4. There shall be a District
Policy and Procedures Manual, the provisions of which shall be adopted at
the first District Executive Committee meeting following the annual
convention each year. The Manual may be amended by a simple majority
vote of the District Executive Committee.
Section 5. There may be chapters formed
in any agency or area of the District so long as that agency or area has
the consent of the Annual District Meeting. The organization of the
Chapter and its function is a matter of local discretion so long as the
provisions of the SEANC Bylaws and the District Bylaws are not violated.
Section 6. The fiscal year for District
17 shall be from October 1, through September 30.
ARTICLE V: ELECTIONS AND VACANCIES
Section 1. The following officers and
committee chairpersons shall be elected by the District members at the
Annual District Meeting: District Chairperson, Vice Chairperson,
Treasurer, Bylaws Chairperson, Policy Platform Chairperson, Scholarship
Chairperson, Auditing Chairperson, and Nominating Chairperson.
Section 1.1. Candidates for the various
elected offices shall be nominated by the Nominating Committee which shall
be charged with conducting the election. Nominations for any office
shall be allowed from the floor immediately before the balloting occurs,
providing consent is obtained from the person nominated.
Section 1.2. A majority vote shall be
required for the election of officers and committee chairpersons. In
the event the candidate receiving the highest number of votes does not
have fifty percent plus one of the total votes cast, then the candidate
with the next highest number of votes may, immediately after the results
are announced, request a runoff election.
Section 1.3. No elected District
Chairperson shall hold the office for more than two (2) consecutive terms.
Section 2. District 17 shall have the
number of delegates to the Annual convention as prescribed by the SEANC
Bylaws. In the event that District 17 is allowed more delegates than
the number represented by the elected and appointed officers and
chairpersons, then the membership present at the Annual District Meeting
shall elect sufficient delegates and alternate delegates.
Section 3. When vacancies occur in the
District officer group, the District Chairperson, upon approval of the
District Executive Committee, shall have the authority to fill such
vacancies. When a vacancy occurs in the District Chairperson, the
Vice Chairperson shall succeed the Chairperson. A new Vice
Chairperson shall then be appointed by the District Executive Committee
from within the District Executive Committee.
Section 3.1. In the event an elected
Delegate cannot attend the Annual Convention, the Chairperson shall
appoint the replacement from the Alternate Delegate list in order of
highest number of votes. If an alternate is not available, a
Delegate may be appointed from the membership.
Section 3.2. In the absence of a
Delegate at the Annual Convention, a substitute Delegate may be appointed
from the District membership by the District Chairperson.
ARTICLE VI: DUTIES OF OFFICERS AND
COMMITTEES
Section 1. The District Chairperson
shall preside at all meetings and be the Executive Officer of the
District. The Chairperson shall serve on the SEANC Board of
Governors. The Chairperson shall appoint, from the general
membership, the Secretary, Membership Chairperson, EMPAC Chairperson,
Group Buying Chairperson, Insurance Chairperson, Communications
Chairperson, and Retiree Chairperson from the general membership and is
allowed to be an ex officio member of all committees. The
Chairperson shall assure that all provisions of the District Bylaws are
adhered to and that all District obligations to SEANC are met.
Section 2. The Vice Chairperson shall
serve in the place of the Chairperson in the event of absence or
disability of the Chairperson. The Vice Chairperson shall perform
such other duties as may be assigned by the Chairperson.
Section 3. The Secretary shall record
the minutes of all Executive Committee Meetings and other meetings
of the District. The Secretary shall perform clerical duties as
designated by the Chairperson.
Section 4. The Treasurer shall receive
and disburse all funds for the District consistent with the budget
approved by the Annual District Meeting; maintain an accurate account of
all funds and assets; shall, on demands of the Executive Committee permit
the accounts of the District to be audited by the District Auditing
Committee or an accounting firm as appointed by the Executive Committee;
shall submit an unaudited monthly financial report to the Treasurer of
SEANC, and shall submit an audited financial statement for the preceding
year to the Treasurer of SEANC by October 10 each year. In the event
it becomes necessary, the Secretary and Treasurer may work together to
perform the necessary functions of the district at the discretion of the
District Chairperson.
Section 5. The Immediate Past
Chairperson shall be assigned appropriate duties by the Chairperson.
Section 6. It shall be the duty of
elected delegates and alternates to attend District Business Meetings,
keep informed of the business conducted by the District, and to
disseminate that information to their constituency so as to be in a
position to properly represent the members of District 17 at the Annual
State Convention. Each delegate shall serve on at least one District
committee and shall assist with District sponsored activities, including
fundraising.
Section 6.1. All delegates shall be
required to attend at least sixty percent (60%) of the District Business
Meetings or functions during the year in order to qualify for them to
represent District 17 at the Annual State Convention. Persons
failing to meet this requirement shall forfeit their delegate eligibility.
Section 6.2. Persons failing to meet
this requirement at the time of the District Annual Meeting shall also
forfeit their eligibility to run as a delegate for the upcoming year.
Section 7. The District Executive
Committee, subject to the action of the Annual District Meeting and in
compliance with the SEANC Bylaws and District 17 Bylaws, shall have
general supervision and control over the affairs of the District.
Section 8. District Standing Committees
Chairs shall serve on the State Standing Committees as set forth in the
SEANC Bylaws.
Section 8.1. The Bylaws Committee shall
receive and consider all proper proposals effecting any changes whatsoever
in the SEANC Bylaws and District 17 Bylaws and shall submit any changes
approved by the Annual District Meeting in the SEANC Bylaws to the State
Bylaws Committee.
Section 8.2. The Policy Platform
Committee shall receive, consider, or initiate proposals,
grievances, or other such matters affecting the welfare of state employees
and submit such proposals to the State Policy Platform Committee.
Proposals may be submitted in writing from the floor at the Annual
District Meeting.
Section 8.3. The EMPAC Committee shall
assist in any necessary manner to promote the issues and proposals sought
by District 17 and SEANC; shall act as a legislative liaison for the
District; and shall organize District legislative functions.
Section 8.4. The Membership Committee
shall promote and coordinate membership recruitment within the District
and with the State Membership Committee so as to make membership available
to all eligible employees or retirees.
Section 8.5. The Scholarship Committee
shall publicize the scholarship program; shall distribute and receive
scholarship applications from qualified applicants within the District;
shall impartially screen those most qualified; and, where applicable,
forward such to the SEANC Scholarship Grant Foundation for consideration
in choosing the statewide recipients.
Section 8.5.1. The Scholarship
Committee shall make recommendations for District 17 scholarships to the
District Executive Committee and shall also plan and conduct annual
scholarship fundraising activities in conjunction with the District
Executive Committee.
Section 8.5.2. Selection criteria for
District scholarships will be the same as that established by the SEANC
Scholarship Grant Foundation. The number and monetary amounts will
be established annually by the District Executive Committee depending upon
the financial status of the District Scholarship Fund.
Section 8.6. The Auditing Committee
shall examine the various financial records maintained by the District
Treasurer and shall assume additional duties as may be assigned, including
assistance in connection with District elections.
Section 8.7. The Nominating Committee
shall interview all prospective candidates who are members in good
standing and nominate one or more persons as District candidates for
Chairperson, Vice Chairperson, Treasurer, Bylaws Chairperson, Policy
Platform Chairperson, Scholarship Chairperson, Auditing Chairperson,
Nominating Chairperson, and Delegate. The Nominating Committee shall
circulate to the District membership a slate of candidates at least
fifteen (15) days prior to the Annual District Meeting. The
Nominating Committee shall strive to ensure a fair distribution of
officers and delegates from all areas and agencies within the District.
Section 8.8. The Retirees Committee
shall advise the District Executive Committee on retiree issues; shall
assist the Membership Committee with the recruitment of retiree members;
shall communicate retiree issues with the membership; and shall coordinate
retiree activities within the District.
Section 9. Special Committees may be
appointed by the Chairperson to accomplish the business of the District.
ARTICLE VII: AMENDMENTS
Amendments to these Bylaws may only be adopted
at the Annual District Meeting. All amendments must be submitted in
writing to the District Bylaws Committee at least 45 days prior to the
Annual District Meeting. Adoption of such proposed amendments shall
require a two-thirds vote of the District members present at the Annual
District Meeting.
ARTICLE VIII: PARLIAMENTARY PROCEDURE
The proceedings of each meeting of District 17
shall be governed by the applicable provision of the most recent revision
of Robert's Rules of Order.
Amended at the Annual Business Meeting,
June 5, 2001
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